As someone who is always looking to get more done in less time, I wanted to share some of my time saving strategies to help you get the most out of your precious time.
Create multiple email signatures for anything that is repetitive in your email communication. For example, I have an email signature file for everyday email communication. I also have one for media communication that includes all of my “bio” information. That way I don’t have retype it every single time I’m responding to a media request.
I also have a standard signature that goes out with all of our PrinterBees printing proofs, so when I’m sending a proof, I use the signature with the proof instructions all typed out so I don’t have to hunt for the verbiage every time.
Another example is when I’m sending something out relating to this magazine, I use my Real Estate Marketing Magazine (REMM) signature file. Using the REMM signature file helps with branding and recognition when an email is received by me from someone who may not recognize my name or PrinterBees.
Use a social media company like $99 Social to get your social media off your plate. It’s a huge time-saving tip and it’s definitely worth the $99 to not have to worry about it. They customize social media posts based on what you want and who you are trying to attract, and then post on your behalf. It’s a huge help! I LOVE $99 Social!
Pssst…I bet if you visit or follow my social media feeds, you can’t differentiate between what I post and what $99 Social posts. It’s one of my best kept secrets, and I’m happy to share. Seriously…use them, you’ll be glad you did!
Use Buffer for scheduling social media. Set it and forget it. This is one of my biggest time saving tips that I use religiously to supplement what my social media company does for me. I also like Buffer so I can schedule my posts for when I know people are more likely to be on social media. Social media is far more active in the evening than during the day. I don’t have time in the evening to be ON social media posting, so Buffer steps in and solves this problem for me. I schedule my posts, and Buffer makes sure they go out. One of their new services is to offer posting suggestions too, which is really helpful in staying active and consistent with social media.
Youmail: I LOVE my Youmail. It’s a voicemail service that sends an email to your inbox with the voicemail attached to easily listen to without having to login to anything. Checking voicemail is like checking email and it’s a huge time saving strategy for me. I also like that I can forward voicemails to my team via email with notes. It’s an amazing business tool!
Pssst…The “coolest” thing about Youmail is your ability to customize your voicemail greeting based on who calls. It uses caller ID as a way to serve up different voicemail greetings based on who’s calling-it takes customer service to a whole new level! When people call my cell phone and it’s my voice saying “Hi Tom, great to hear from you, I’m sorry I can’t take your call…” It’s not an automated attendant, it’s an actual voicemail greeting you can record for any individual. You aren’t required to have a custom greeting for everyone, and those without one will get your default greeting.
Now it’s your turn-what are some of your time saving tools or tips? I’d love to hear from you.